How to Upload Your Label Artwork

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Preferred file format: Press-ready PDF (.pdf)
PDF files preserve fonts, colors, and layout exactly as intended and produce the most reliable print results.
1

Prepare Your Artwork File

Before uploading, please make sure your artwork meets our production requirements.

Accepted File Types

FormatExtensionNotes
Press-ready PDF.pdfPREFERRED — Best for production
Adobe Illustrator.aiExcellent for vector artwork
EPS.epsUniversal vector format
Adobe Photoshop.psdFor raster/photo-based designs
High-res TIFF.tif / .tiffFor photographic images
PNG.pngAcceptable if 300+ DPI
JPEG.jpgAcceptable if 300+ DPI

Artwork Specifications

Resolution 300–800 DPI at final print size. Vector artwork preferred whenever possible.
Color Mode CMYK only. RGB colors will shift when converted for print.
Bleed Add 0.0625″ (1/16″) bleed on every side. Keep text and graphics inside the safe zone.
Fonts Convert all text to outlines (paths). If not possible, include all font files.
Images Embed all images in the file — do not leave them linked to external files.

Need help with artwork setup? See our full Artwork Specifications page.

2

Upload Your Artwork

After placing your order, you can upload artwork immediately on the order confirmation page or later from your My Account area.

How It Works

  1. Place your order and complete checkout.
  2. On the order confirmation page, you'll see an upload section for each label version.
  3. Drag and drop your artwork file onto the upload zone, or click to browse your computer.
  4. Wait for the upload to complete — you'll see a confirmation with your filename and a thumbnail preview.
  5. Repeat for each label version in your order.

Missed the upload? No problem. Log into your account, go to My Account → Orders, click on your order, and you'll find the upload section there. We'll also send you an email reminder if we haven't received your files.

3

Review & Approve Your Proof

Once your artwork is uploaded, our pre-press team reviews your files and prepares a digital proof for your approval. Nothing goes to press until you approve it.

The Proof Approval Process

  1. Our team checks your artwork for correct size, bleed, resolution, color mode (CMYK), and overall print readiness.
  2. We upload a digital proof to your order. You'll receive an email notification that your proof is ready.
  3. Log into your account and open your order to review the proof. You can download the proof file for closer inspection.
  4. For each label version, click Approve Proof or Request Changes.
  5. If you request changes, add a comment describing what needs to be fixed. Our team will revise and send a new proof.
  6. Once all versions are approved, your order moves into production automatically.
Important Please review your proof carefully for die lines, misspellings, color accuracy, and any other artwork issues before approving. Once approved, your labels go into production. LabelSwift is not responsible for artwork-related issues on approved proofs.

Can I change my mind after approving? Yes — as long as not all versions are approved yet, you can replace your artwork or re-upload for any version. Once all versions are approved and the order enters production, changes require contacting customer service and may incur additional fees.

4

Track Your Order

You can track your order's progress at every stage through your My Account area.

Order Status Steps

StatusWhat It Means
Order PlacedYour order has been received and is being processed.
Awaiting ArtworkWe're waiting for you to upload your artwork files.
Artwork ReceivedYour files are in and our pre-press team is preparing your proof.
Proof SentYour digital proof is ready for your review and approval.
ProductionAll proofs approved — your labels are being printed!
ShippedYour order is on its way! Check your email for tracking info.

When your order ships, you'll receive an email with your carrier and tracking number, plus a link to track your package in real time.

5

Upload Tips for Best Results

  • Use short, clear filenames — e.g., Coffee_Label_12oz.pdf
  • Upload one file per label version. If your order has multiple versions, each gets its own upload slot.
  • PDF is always the safest choice. It preserves fonts, colors, and layout exactly as you designed them.
  • Make sure your internet connection is stable — large files may take a moment to upload.
  • If you need to replace a file after uploading, just click "Replace" on the version card.
  • Maximum file size: 50MB per file.
6

Common Questions

What if my artwork isn't print-ready?
No problem — our pre-press team will flag any issues during their review and work with you to resolve them before printing.
Can I upload a mockup or placeholder?
Yes, but we can't start production without print-ready artwork. We'll hold your order until a final file is uploaded and approved.
Do you offer design help?
Yes! We offer full design assistance. Contact us and we'll help you create production-ready artwork for your labels.
How do I know when my proof is ready?
You'll receive an email notification with a link to review your proof directly in your account. You can also check your order status anytime from My Account → Orders.
What happens if I reject a proof?
Just add a comment explaining what needs to change. Our team will revise and send a new proof for your review. This cycle continues until you're happy and approve.

Still Need Help?

Our team is here to help with artwork, file setup, or any questions about your order.

Monday – Friday, 8am – 5pm CST

Discuss Your Project

Tell us a few details about your label and we’ll guide you to the right material and finish.